2017 QLD Work Experience Agreement Update

Let’s cut to the chase – we love the new Queensland Agreement fresh out of DET’s kitchen. It’s available as a Pathways template for you to upload from today.

Technical Reasons to be Happy

  • It’s made using tables, so short or long text content will no longer make the template explode onto new pages, off the page, or out into space!
  • Margins and padding now works on every test printer we could find without any top/bottom/left/right text being cut off.
  • Human-readable font sizes so non-programmers and lawyers have a chance
  • Field sizes are more reflective of the content that’s likely to be placed there

Agreement Content Reasons to be Happy

  • There is a Nominated Supervisor field on the agreement that acknowledges the fact that the person signing the person signing the agreement may not be the person with whom the trust to care for the student has been placed on-site.
  • Hours of Work – allows the Pathways “Attendance Details” field can be merged
  • Summary of Proposed Student Workplace Activities – allows the Pathways “Student Duties” field to be merged
  • Special Requirements – this is a great one as within this merge field we can now put what we see as CRITICAL information about the placement including dress requirements, student requirements and safetynotes – all merging from the Placement Details in Pathways.
  • Space for medical notes – where information is needing to be included here there is now able space and encourages full, rather than abbreviated notes.

Looking for this update? It’s likely already been uploaded to your Pathways Templates in the “PATHWAYS STANDARD” Group. If not, drop us an email and we’ll check it out for you 🙂

July 27, 2017 Tags: ,

2017 QLD ETES Agreement Update

Good News! Over the mid year break, we’ve been busy updating the Pathways mail merge templates to include the latest 2017 ETES Form.

You will find the updated templates under PATHWAYS STANDARD group in the “Mail Merges” tab for both Placements & Classes.

If you need any assistance with Pathways please let us know by clicking the Orange Help bubble at the bottom left of any screen in Pathways

July 27, 2017 Tags: , , ,

Teacher Login is Live

One of the biggest requests in recent years has been to somehow provide select school teachers with read-only access to their own placements and classes, to promote more self-service of information requests and also give teachers huge vision into what’s happening with their own placements in real time. Less reports to run!

Where do I find a teacher’s login username and password?

Visit the school record in Pathways Cloud (from the top menu) then click on the teachers name on the right of the screen. You will see a username and password in BLUE ready for use.

Where is the Teacher Login Screen?

From the normal login screen click the yellow button labelled “Switch to Teacher Login”

School Teacher Placement Login

February 15, 2014 Tags: , , ,

Custom Lists and Mail Merges

We have witnessed an explosion in the number of “custom lists” being built every day as coordinators uncover more and more uses for the Host, Student and Placement Custom List screens.

Custom lists are like a BYO reporting system on steroids and it’s great to see building their own perfect lists with just the right criteria and some very funny names to ensure they are recognisable. We see anything from “Tom’s Great Placements” to “Trouble is Brewing” to the more mundane like “2013 Term 4 Work Experience Placements for Followup. The sky is the limit.

One function that is dynamite from all the custom lists, however and could almost be the most important, yet subtle, feature in the entire app is the Mail Merge link at the top right of the custom list screens. Clicking this link allows you to bulk mail merge your documents to match the records shown on screen. This allows you to ad-hoc bulk merge just about anything using the exact criteria you need.

Coupled with the Excel Export function that gives you access to the raw data, there’s not much you can’t do really quickly with your student, host and placement information.

Pathways  Custom List Screen for Work Experience Listings

November 12, 2013 Tags: , , , ,

Pathways July 2013 Update Coming

We are very excited that our next major Pathways Cloud update has arrived.  When teachers and coordinators return their June/July holiday and log in for the first time the automatic update will have already done it’s great work and a tonne of new features will be ready to hit the road.

The biggest feature update this month is the addition of mail merge functionality to the custom list screens. Create a custom list of students, hosts or placements, and in addition to showing this list on screen as a dynamic report or exporting it to Excel, you can now mail merge to this list to any of your MS-Word based templates.

For example you could generate a work experience agreement for all placements in August with a specific teacher. Or generate an appreciation letter for all hosts that provided a work placement this year. The options are endless, and smoothly integrated with the powerful custom list screens. We think reports are oh so 1995, but when you absolutely must warm up the printer, custom lists + mail merges make it easy.

Here’s some great eye candy – chances are you may receive one of these post cards in the mail soon as part of our mid year promotion.


June 23, 2013 Tags: , , , , , ,

Unique Student Identifier (USI) for VET

In 2014, all new and continuing students undertaking nationally recognised VET courses will need to hav a USI number to receive their certificate of attainment or qualification. As of today we have added the ability to record USI numbers for students in Pathways Cloud, which ensures that by the time this becomes mandatory all our users will be very familiar with it’s presence in the student details screen 🙂

Like to know more about USI – read more on the Australian Government web site.

Unique Student Identifier (USI) initiative for VET

May 24, 2013 Tags: , , , ,

Attach Files to your Student Profiles

Updates to our Pathways Work Experience platform are accelerating this quarter – the latest addition is a file storage tab in the student profile that allows you to upload one or more documents to any student record. Common examples include attaching PDF copies of VET Certificates and Statements of Attainment, resumes or any other documentation that may be useful. For many clients this will save them needing to record the Units of Competency when not necessary, as the attached documents would show the detail needed.

Student Files

May 24, 2013 Tags: , , , ,

Placement Checklists Defeat Paperwork

Student placement coordination is one of those jobs that is likely to rely on paperwork and the classic paper trail for a little while yet.  There are letters to parents and hosts, agreements to sign, inductions to be done and follow surveys to be completed! Multiple these document counts by the number of placements a coordinator may arrange and you can understand why in 2012 we estimated that on average a Pathways coordinator was generating more than 2400 pieces of paper per year! On their own!

Some of our customers would use the Activity Log to record when a document was produced and sent, however in our latest Pathways update we’ve included a simple way to track all the paperwork you need for each placement. It does everything you need and nothing you don’t. A checklist of documents and steps automatically appears when you create a placement (you can customise the checklist) and when you tick an item it automatically dates it.

Student Placement Paperwork Checklist

The most common items for checklists are:

– Parent Letter
– Host Letter
– Placement Agreement (NSW SPR, or QLD Form C or VIC Workplacement Agreement)
– Student Survey
– Host Survey
– Student Placement Details sheet

We highly recommend you use this great new feature as it requires almost no effort and provides so much value to your student placement workflow.


April 28, 2013 Tags: , , , ,