The student main details screen provides all the core details required for a student record to be registered in the Pathways Classic database. To make it easy to enter data, the fields on this screen have been grouped into sections and you can use the tab key to move between the various fields making it faster to enter data. The main information groups on this screen are:

  1. Student Contact & School Details: These fields relate to the student’s personal and contact details, as well as their enrolment at school.
  2. Management Details – These fields relate to how the student is managed and categorised in your program, and include registration details such as their status, group, rego date and cluster. A new field in Pathways 9 is the “Site/Office” field allowing you to indicate the site the student is managed by where you work in a multi-office organisation.
  3. Guardian Contacts – These fields outline ways to contact the student’s guardian – especially useful for printing placement agreements and contracts later on. New in Pathways 9 is the mobile phone and medicare number fields which are used in generating placement contracts
  4. Education Details – All the student’s education enrolments and details are contained in this section of the screen including the student’s school and RTO if applicable.

Some of the key fields on this screen that should be completed in as many records as possible, if not all the time include:

  • Student Group: The field is designed to allow you to categorise your students into easily manageable groups. For example, many coordinators use the Student Group field to separate their workplacement, traineeship and work experience students, whilst keeping them in the same database. In this case, they would use items in the drop-down such as “2004 Workplacement” and “2004 Work Experience”. We recommend that you prefix any groups you enter with the current year, as it makes it easier to roll records over at the end of the year, and gives you another level of categorisation if you have many years of data in the database.
  • School ID:  Where you are importing your data from another school database such as SIMS in Queensland or CASES in Victoria, it is often convenient to have the Student’s ID number recorded in your database for reference purposes. Should you ever need to export your Pathways data back to the school database, this fieldis invaluable.
  • Student Status:  This field is important as it is used during reporting to ensure that only active, or current students appear. Where you are keeping historical records in Pathways, only those students that are active during the year should be set to “Active”. 
  • Year Level:  This is the current school year level the student is enrolled in at school.  A number of options have been provided in this list, as some placement coordinators (such as ECEF funded coordinators) have to record this information including “12/11” information.
  • Graduation Year:  This is the year the student will, or has graduated from school. 
  • Cluster:  Many coordinators using Pathways are involved in multi-cluster work placements, where they might assist a neighbouring cluster with placements if required. This field allows you to specify which cluster the student in question belongs to for management reasons. This also saves you from creating a different Student Group for students that are not strictly within your program.
  • Printing Batch:  Sometimes you need to print a list of students who share no common characteristic. The printing batch field provides a simple text field, allowing you to enter values that provide yet another identifier/category for the client. For example, some coordinators use the field to record in which term the student was enrolled, or conversely, some use values such as “a, b & c” to separate the students into manageable lists.
  • Coordinator:  This field is designed to record the name of the coordinator either in your placement program, or at school, who is managing the student’s placement.